Hetal Vaghela
Espoo
Summary
Resourceful Project Manager with 13 years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in accounting principles, bookkeeping, budget and financial management. Focused Project Manager adept at planning, directing and maintaining continuous operations in various departments. Experienced in directing manufacturing employees and keeping efficient production in accordance with quality standards. Applying creative and analytical approach to operations for continuous process improvement. Skilled at identifying or anticipating problems and providing solutions. Excels through mentoring, training and empowering team to excel in performance.
Overview
16
16
years of professional experience
Work History
Project Manager - Human Resource
Urban Development Department
06.2018 - 11.2023
- Streamlined project processes by implementing Agile methodologies, resulting in increased efficiency and reduced costs.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
- Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
- Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.
- Negotiated contracts with vendors and suppliers, securing quality materials at competitive prices for efficient use of resources.
- Implemented continuous improvement initiatives to optimize project outcomes while maintaining costeffectiveness.
- Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.
- Facilitated change management processes within organizations by effectively communicating benefits of new systems or processes being introduced during projects.
- Created accurate budgets based on resource requirements, allowing for optimal allocation of funds across all aspects of the projects.
- Ensured regulatory compliance by closely monitoring applicable laws and regulations within the industry sector throughout each stage of the project life cycle.
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Collaborated closely with senior management to align project objectives with strategic company initiatives, ensuring that efforts contributed to overall business growth.
- Fostered a culture of innovation and creativity within the project team, leading to improved problem-solving capabilities and enhanced outcomes.
- Provided detailed project status updates to stakeholders and executive management.
- Met project deadlines without sacrificing build quality or workplace safety.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Identified plans and resources required to meet project goals and objectives.
- Planned, designed, and scheduled phases for large projects.
- Developed and initiated projects, managed costs, and monitored performance.
- Prepared and submitted project invoices for review and approval.
- Developed and implemented strategic project plans to meet business objectives.
- Negotiated and managed third-party contracts related to project deliverables.
- Managed projects from procurement to commission.
- Drafted project reports to identify successful outcomes, insights and future recommendations.
- Monitored project progress, identified risks and took corrective action as needed.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Reported regularly to managers on project budget, progress and technical problems.
- Developed and implemented project plans and budgets to ensure successful execution.
- Analyzed project performance data to identify areas of improvement.
Manager of Solid Waste Operations
District Rural Development Agency
06.2016 - 06.2018
- Improved waste management efficiency by implementing innovative strategies and optimizing operational processes.
- Reduced environmental impact with the introduction of sustainable waste disposal practices.
- Enhanced team productivity by providing targeted training and professional development opportunities for staff members.
- Streamlined workflow processes, resulting in reduced operational costs and increased profitability.
- Optimized routing schedules for collection vehicles, improving service efficiency and customer satisfaction levels.
- Developed comprehensive safety protocols to minimize workplace accidents and ensure employee wellbeing.
- Collaborated with key stakeholders to establish strong partnerships, driving mutually beneficial results for all parties involved.
- Implemented advanced data analysis techniques to identify trends in waste generation patterns, informing strategic decision-making processes.
- Oversaw facility maintenance activities, ensuring optimal functionality of equipment and adherence to regulatory standards.
- Spearheaded recycling program expansions to increase community participation rates and reduce landfill waste volumes significantly over time.
- Coordinated successful public outreach campaigns highlighting the importance of responsible waste management practices within the local community.
- Developed effective communication channels, promoting open dialogue between management and frontline employees regarding critical operational issues.
- Maintained comprehensive knowledge and understanding of local, state, and federal regulations governing solid waste operations, ensuring ongoing compliance with all applicable laws and guidelines.
- Trained new employees on proper protocols and customer service standards.
- Supervised creation of exciting merchandise displays to catch attention of store customers.
HR Executive
Hubtown Ltd.
07.2011 - 04.2016
- Streamlined HR processes by implementing efficient workflows and reducing paperwork.
- Enhanced employee satisfaction through the development of comprehensive benefits packages and wellness programs.
- Reduced turnover rates by creating a supportive work environment and addressing employee concerns promptly.
- Increased talent pool by implementing effective recruitment strategies, including targeted job postings and networking events.
- Improved workforce diversity with targeted recruitment initiatives for underrepresented groups.
- Conducted thorough employee evaluations to identify areas for improvement, providing constructive feedback and guidance for growth opportunities.
- Negotiated favorable contracts with vendors, resulting in cost savings on various HR services and products.
- Managed complex employee relations issues, conducting investigations and resolving conflicts fairly and efficiently.
- Implemented successful training programs, enhancing employee skills and productivity levels across the organization.
- Led performance management initiatives, setting clear expectations for employees and regularly monitoring progress towards goals.
- Ensured compliance with labor laws and regulations by staying current on industry best practices and updating policies accordingly.
- Collaborated with department heads to develop strategic staffing plans that meet organizational needs both short-term and longterm.
- Oversaw payroll processing, ensuring accurate payments while adhering to strict deadlines for submission.
- Championed diversity initiatives, fostering an inclusive working environment where all employees feel valued and respected.
- Managed employee recognition programs, celebrating individual and team accomplishments to encourage continued excellence in performance.
- Led and directed work HR team members and handled hiring, training and termination.
- Maintained up-to-date knowledge of employment laws, proactively investigating potential liabilities or risks within the organization.
- Researched and analyzed human resources trends and best practices and drove corporate policy changes to optimize business performance.
- Navigated federal, state and local employment laws and regulations and adjusted company practices and policies to confirm complete compliance.
- Launched internal skills and leadership training program via electronic learning management system, new trainees within first quarter of deployment.
- Coordinated and engaged with leadership in planning and organizing calendars, events and activities.
- Interviewed potential hires, negotiated salaries and benefits and performed reference checks.
- Performed administrative and customer service functions by responding to general employee inquiries, addressing employee relations issues and scheduling meetings.
- Managed other HR staff and oversaw completion of tasks and initiatives.
- Provided updates on HR policy changes to employees to satisfy compliance and state laws.
- Maintained human resources regulatory compliance with local, state and federal laws.
- Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
Administrative Assistant Cum Cleaner
Kich Architechral Product
05.2008 - 11.2011
- Enhanced workplace cleanliness by performing thorough daily cleaning tasks, including sweeping, mopping, and dusting.
- Improved overall facility hygiene by sanitizing high-touch surfaces regularly to minimize the spread of germs.
- Maintained a well-organized storage area for cleaning supplies to ensure easy access and efficient use of materials.
- Increased customer satisfaction by maintaining clean restrooms and public spaces in a timely manner.
- Performed deep-cleaning tasks for carpets, upholstery, and window treatments to extend their lifespan and maintain appearance.
- Supported facility operations with comprehensive knowledge of proper chemical usage, storage, and disposal procedures.
- Managed inventory levels of cleaning supplies efficiently while minimizing costs through strategic purchasing decisions.
- Conducted regular inspections of facilities to identify potential hazards or areas requiring attention for improved cleanliness standards.
- Demonstrated an outstanding commitment to safety protocols by consistently wearing protective gear during cleaning tasks that involved hazardous materials or situations.
- Streamlined cleaning processes with the implementation of more efficient tools and equipment as needed within the industry''s best practices framework.
- Showcased adaptability in adjusting work schedules according to changing demands from clients or management without compromising output quality levels.
- Cleaned and polished glass doors, mirrors and other surfaces to maintain professional appearance.
- Removed trash, debris and other waste materials from premises.
- Cleaned and sanitized bathrooms, kitchens and other similar areas according to established protocols.
- Used time management and efficient cleaning methods to meet deadlines.
- Emptied trashcans and transported waste to collection areas.
- Provided assistance to other staff members with cleaning of difficult areas.
- Organized and used industrial cleaning products following strict safety procedures.
- Ordered and stocked cleaning supplies based on current workload and upcoming jobs.
Education
MBA - Human Resources Management
Gujarat Technical University
K.N.V. Vidhyalay08.2011
Bachelor of Accountancy - Account And Finance
Saurasthra University
India05.2009
Skills
- Root Cause Analysis
- Procedure Development
- Vendor Sourcing
- Project Management
- Cost Control
- Schedule Management
- Compliance Monitoring
- Tender Work (Online and offline)
- Inventory Control
- Resource Allocation
- Risk Management
- Document Management
- Contract Management
- Customer Relations Specialist
Languages
English
Native language
English
Proficient
C2
Timeline
Project Manager - Human Resource
Urban Development Department
06.2018 - 11.2023
Manager of Solid Waste Operations
District Rural Development Agency
06.2016 - 06.2018
HR Executive
Hubtown Ltd.
07.2011 - 04.2016
Administrative Assistant Cum Cleaner
Kich Architechral Product
05.2008 - 11.2011
MBA - Human Resources Management
Gujarat Technical University
Bachelor of Accountancy - Account And Finance
Saurasthra University
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